Australian Public Service Level 2

Work Level Description

Employees at this classification level within AusAID usually work under general direction and the work is subject to regular checks. Detailed instruction is not always necessary and there is scope for staff to exercise initiative in applying established work practices and procedures.

Work may require the interpretation of rules, regulations, guidelines, instructions and procedures and the ability to undertake a range of duties requiring liaison and communication within AusAID.

The solution of problems may require the exercising of limited judgement, although guidance would be available in precedents, guidelines, procedures, regulations and instructions. APS Level 2 employees may be expected to resolve problems by minor modification to operational systems or by reference to procedures. Staff at this level may have input into, or undertake tasks associated with, improvements to office systems or operations.

Characteristics of the Work

An employee at the APS Level 2 in AusAID will normally occupy a position involved with the delivery of corporate services (eg. personnel, finance, records management or information services) or provide general administrative support to one of the line areas.

The work may be of a processing nature, or may involve working in an assisting role to a higher level employee.

Specific tasks

Specific tasks at the APS Level 2 in AusAID may include several of the following:

draft basic correspondence;
register Ministerial correspondence and Parliamentary Questions received. Check and report on outstanding replies;
estimate, requisition and manage office supplies for a work area;
establish appropriate systems for recording and storing information;
obtain nominations, approvals and ensure registration of AusAID employees at courses or conferences;
manage the office of a Senior Executive Service Band 1 employee, perform document production services, arrange appointments, travel and meetings;
resolve difficult document production and data entry problems;
maintain and update information systems (eg. a Section's specialised work records or filing system);
prepare documentation associated with salary variations and recording of personnel information;
examine claims and accounts for payment, obtain relevant information and make routine recommendations for payment or recovery action;
classify new papers and ensure files are correctly titled and indexed under correct headings; select items for sighting by senior staff;
perform the duties of Collector of Public Moneys; and
undertake recovery action where government cheques have been fraudulently or irregularly negotiated.